It is therefore advised to clearly define what you are (not) going to do under the agreement in a Service Level Agreement (‘SLA’). You can offer your client the SLA as a separate contract, or as part of the offer.
A Service Level Agreement specifies which levels of service you guarantee. This goes beyond the clauses in ‘standard’ contracts, in which at most the sentence ‘we make our best efforts to keep the service online 24/7’ is laid down.
A SLA is more extensive, specifying in detail in which way the services will be provided. This includes for example guarantees on the online time (‘at least 99,5%’) and protocols regarding disturbances (‘within 10 minutes a receipt, within 30 minutes a status report’). It is up to you in how much detail you want to go. In an SLA, it is important to clearly define the situations in which there is a violation of the obligations laid down in the document and what the consequences of such violations are.
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Do you want to know whether the security measures you have taken are appropriate? We would be pleased to advise you on suitable technical and organisational security measures. Furthermore, we can draft an internal security policy for you, and advise you on how to keep this policy up-to-date.
With the help from a well executed Privacy Impact Assessment you document which data are going to be collected, why this is needed, how the data are going to be used and shared, and how the security of that is guaranteed. When the Global Data Protection Regulation (GDPR) comes into effect on the 25th of May 2018, PIA’s are mandatory in certain situations.
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